document management services ::

Full Lifecycle Document & Information Management


document imaging : is a combination of software and hardware that allows users to capture information from a number of sources: paper, fax, e-mail, the Internet, even handwritten notes. the captured documents are then stored digitally on a computer system, and can be retrieved in seconds with a few keystrokes. users can store, copy, and retrieve documents, and integrate them into their business applications. whether for a single desktop or a multi-user environment, document imaging is an invaluable tool for controlling, managing, and sharing critical information.

the term “Document Management System” signifies a broad collection of roughly related systems that perform one or more of several functions. it’s a relatively new, and as yet undefined, class of information technology, one that is used to coordinate electronic document management, storage, and retrieval. typical functions that document management systems perform, though no system performs them all, include:


descriptive file naming : allowing long, more descriptive filenames thus overcoming the problems of short filenames.

iIndexing : creating lists of keywords for easy retrieval.


multi-file document control : A key feature of document management systems is the treating of various files and data associated with one document as a single object during archival and retrieval transactions.


storage and retrieval : assists in managing storage and retrieval functions.



why use Document Management Systems ?

for businesses, such as engineering, insurance, banks, and pharmaceutical firms, the goal of automating document management is to control and increase the efficiency of the flow of documents that support their business — producing aircraft or automobiles, processing insurance claims, creating and obtaining approval for new drugs. the benefits of document management for businesses include:

  creating leverage of intellectual capital such that knowledge is created once, then reused many times
  managing workflow, that is, controlling the flow of information through all phases of a process
  fostering more effective teamwork to accelerate business-critical applications
  delivering products faster with better customer service (reduce cycle times)
  allowing rapid response to events.



benefits of DMS solution

  instantaneous retrieval of documents from anywhere
  sharing of documents between multiple users
  ability to move document electronically in workflow and status tracking
  multiple backups with very small storage requirement
  added utilization of the existing IT investment
  leverage the benefits of the massive data for more useful analysis & study in a few clicks, which otherwise would have taken several hours.
  huge savings in overheads in the long run.



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