{"id":830,"date":"2026-02-02T07:26:14","date_gmt":"2026-02-02T07:26:14","guid":{"rendered":"https:\/\/www.shivaami.com\/blog\/?p=830"},"modified":"2026-03-28T06:54:57","modified_gmt":"2026-03-28T06:54:57","slug":"12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week","status":"publish","type":"post","link":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/","title":{"rendered":"12 Hidden Google Workspace Features That Save Remote Teams Hours Every Week"},"content":{"rendered":"<p>Your team already pays for Google Workspace. Yet, most teams use only a fraction of what they&#8217;re paying for. While everyone knows Gmail and Drive, Workspace includes powerful collaboration tools hidden in plain sight. So these Google Workspace features can save your remote team hours every week, but only if you know they exist.<\/p>\n<p><span style=\"font-weight: 400;\">To truly understand<\/span><a href=\"https:\/\/www.shivaami.com\/blog\/what-are-benefits-of-cloud-computing\/\" target=\"_blank\" rel=\"noopener noreferrer\"> <span style=\"font-weight: 400;\">the benefits of cloud computing<\/span><\/a><span style=\"font-weight: 400;\">, you have to move beyond basic email. Let\u2019s uncover the 12 game-changing features your remote team is likely missing.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#12_Google_Workspace_Features_Youre_Probably_Not_Using\" >12 Google Workspace Features You&#8217;re Probably Not Using<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#1_Chat_Spaces_Your_Built-In_Slack_Alternative\" >1. Chat Spaces: Your Built-In Slack Alternative<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#2_Smart_Canvas_Turn_Documents_Into_Living_Workspaces\" >2. Smart Canvas: Turn Documents Into Living Workspaces<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#3_Companion_Mode_Make_Hybrid_Meetings_Fair_for_Everyone\" >3. Companion Mode: Make Hybrid Meetings Fair for Everyone<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#4_Shared_Drives_Files_That_Belong_to_the_Team_Not_a_Person\" >4. Shared Drives: Files That Belong to the Team, Not a Person<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#5_AppSheet_Build_Custom_Apps_Without_Writing_Code\" >5. AppSheet: Build Custom Apps Without Writing Code<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#6_Priority_View_Let_AI_Find_Your_Files_Before_You_Search\" >6. Priority View: Let AI Find Your Files Before You Search<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#7_Advanced_Forms_Logic_Build_Smarter_Surveys_and_Workflows\" >7. Advanced Forms Logic: Build Smarter Surveys and Workflows<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#8_Confidential_Mode_Send_Emails_That_Expire_and_Stay_Private\" >8. Confidential Mode: Send Emails That Expire and Stay Private<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#9_Shared_Team_Calendars_Schedule_Smarter_Across_Your_Whole_Team\" >9. Shared Team Calendars: Schedule Smarter Across Your Whole Team<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#10_Google_Sites_Build_Internal_Portals_Without_a_Developer\" >10. Google Sites: Build Internal Portals Without a Developer<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#11_Version_History_Your_Document_Safety_Net\" >11. Version History: Your Document Safety Net<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#12_Admin_Console_Security_Features_Your_Team_Needs_to_Enable\" >12. Admin Console: Security Features Your Team Needs to Enable<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#Quick_Win_Start_With_These_3_Features_This_Week\" >Quick Win: Start With These 3 Features This Week<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#Why_These_Google_Workspace_Features_Stay_Hidden\" >Why These Google Workspace Features Stay Hidden<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#Your_Next_Step\" >Your Next Step<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"12_Google_Workspace_Features_Youre_Probably_Not_Using\"><\/span><strong>12 Google Workspace Features You&#8217;re Probably Not Using<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Chat_Spaces_Your_Built-In_Slack_Alternative\"><\/span><span style=\"font-weight: 400;\"><strong>1. Chat Spaces: Your Built-In Slack Alternative<\/strong> <\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Think you need Slack for team communication? In fact, Workspace already includes dedicated team channels called Spaces inside Google Chat.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Spaces lets you organize conversations by project or department, assign tasks directly in chat, share files without switching apps, and search your entire conversation history.<\/span><\/p>\n<p><b>Quick setup:<\/b><span style=\"font-weight: 400;\"> Open Gmail \u2192 Click &#8220;Chat&#8221; in the left sidebar \u2192 Create a new Space for your next project.<\/span><\/p>\n<p><b>Real impact:<\/b><span style=\"font-weight: 400;\"> Marketing teams can run entire campaigns from a single Space, eliminating the &#8220;Where&#8217;s that file?&#8221; back-and-forth.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Smart_Canvas_Turn_Documents_Into_Living_Workspaces\"><\/span><strong>2. Smart Canvas: Turn Documents Into Living Workspaces<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Smart Canvas allows you to bring people and data into a single workflow with easy-to-use <\/span><span style=\"font-weight: 400;\">@-mentions<\/span><span style=\"font-weight: 400;\">. For example, if you want to take this automation even further, you can combine these workflows with<\/span><a href=\"https:\/\/www.shivaami.com\/blog\/10-game-changing-prompts-to-unlock-the-full-power-of-google-gemini\/\" target=\"_blank\" rel=\"noopener noreferrer\"> <span style=\"font-weight: 400;\">Google Gemini prompts for productivity<\/span><\/a><span style=\"font-weight: 400;\"> to draft content and analyze data in seconds.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your Google Docs can do way more than just typing.<\/span><\/p>\n<p><b>Hidden powers:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>@mention teammates<\/strong> \u2192 They get notified instantly<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Use<\/strong> <strong>@mention on files<\/strong> \u2192 Creates clickable links to documents<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Try<\/strong> <strong>@mention on dates<\/strong> \u2192 Automatically links to your calendar<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Smart checklists \u2192 Assign tasks with due dates right in the doc<\/li>\n<\/ul>\n<p><b>Try this:<\/b><span style=\"font-weight: 400;\"> In any Doc, type &#8220;@&#8221; and start typing someone&#8217;s name. Now your meeting notes automatically notify people about their action items.<\/span><\/p>\n<p><b>Game changer for:<\/b><span style=\"font-weight: 400;\"> Product teams writing requirement docs, HR creating onboarding checklists, or anyone tired of copying information between apps.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Companion_Mode_Make_Hybrid_Meetings_Fair_for_Everyone\"><\/span><strong>3. <\/strong><span style=\"font-weight: bold; font-size: 1.14286rem;\">Companion Mode: Make Hybrid Meetings Fair for Everyone<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Meet&#8217;s Companion Mode allows in-room attendees to join with their own devices for chat, reactions, and document collaboration, making meetings more inclusive.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Hybrid meetings often feel lopsided, with some people in the room and others joining remotely. Fortunately, companion Mode fixes this.<\/span><\/p>\n<p><b>How it works:<\/b><span style=\"font-weight: 400;\"> Even if you&#8217;re physically in a conference room, join the Meet call on your laptop too.<\/span><\/p>\n<p><b>Benefits:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Remote participants see you clearly (not as tiny faces at a long table)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Everyone can use chat and reactions equally<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share documents without fighting for screen control<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Engage with polls and Q&amp;A features<\/span><\/li>\n<\/ul>\n<p><b>Pro tip:<\/b><span style=\"font-weight: 400;\"> Enable breakout rooms for brainstorming sessions. They&#8217;re hidden under the three-dot menu during calls.<\/span><\/p>\n<p><iframe loading=\"lazy\" title=\"How to use Companion mode in Google Meet\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/WI3C3dj1uYM?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Shared_Drives_Files_That_Belong_to_the_Team_Not_a_Person\"><\/span><span style=\"font-weight: 400;\">4. <\/span><strong style=\"font-size: 1.14286rem;\">Shared Drives: Files That Belong to the Team, Not a Person<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Instead of relying on individual storage, create <\/span><b>Shared Drives<\/b><span style=\"font-weight: 400;\"> for teams. As a result, content survives employee departures and simplifies permission management. For organizations handling sensitive data, pairing Shared Drives with<\/span><a href=\"https:\/\/www.shivaami.com\/safer-security?category=cloud-security\" target=\"_blank\" rel=\"noopener noreferrer\"> <span style=\"font-weight: 400;\">advanced cloud security solutions<\/span><\/a><span style=\"font-weight: 400;\"> is the best way to prevent unauthorized access.<\/span><\/p>\n<p><b>The fix:<\/b><span style=\"font-weight: 400;\"> Shared Drives are team-owned, not person-owned.<\/span><\/p>\n<p><b>Key differences:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Files belong to the team, not individuals<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set managers, contributors, and viewers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Content survives employee departures<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easier permission management<\/span><\/li>\n<\/ul>\n<p><b>Where to find it:<\/b><span style=\"font-weight: 400;\"> In Google Drive, look for &#8220;Shared drives&#8221; in the left menu (admins may need to enable this first).<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_AppSheet_Build_Custom_Apps_Without_Writing_Code\"><\/span><span style=\"font-weight: 400;\">5. <\/span><strong style=\"font-size: 1.28571rem;\">AppSheet: Build Custom Apps Without Writing Code<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>AppSheet is a no-code development platform included in most Google Workspace editions that lets anyone build mobile and web applications from data sources like Google Sheets. In other words, your team can build powerful tools without writing a single line of code.<\/p>\n<p><b>What you can create:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expense approval workflows<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Field service tracking apps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inventory management systems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Customer data collection forms<\/span><\/li>\n<\/ul>\n<p><b>Real example:<\/b><span style=\"font-weight: 400;\"> A sales team built a client visit tracker in 2 hours\u2014no developers needed. It automatically logged locations, uploaded photos, and synced to a central Sheet. To see how your team can do the same, <\/span><a href=\"https:\/\/www.shivaami.com\/blog\/explore-the-power-of-google-appsheet-with-shivaami\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>explore the power of Google AppSheet with Shivaami<\/b><span style=\"font-weight: 400;\">.<\/span><\/a><\/p>\n<p><b>Start here:<\/b><span style=\"font-weight: 400;\"> Visit appsheet.com with your Workspace account, or connect a Google Sheet and click &#8220;Create an app.&#8221;<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Priority_View_Let_AI_Find_Your_Files_Before_You_Search\"><\/span><span style=\"font-weight: 400;\">6. <\/span><strong style=\"font-size: 1.14286rem;\">Priority View: Let AI Find Your Files Before You Search<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">AI-powered search chips in Drive allow users to filter results by file type, owner, and last modified date, while Priority Drive intelligently suggests the files you need most.<\/span><\/p>\n<p>Searching for files wastes precious time. Instead, Priority View uses AI to show you what you actually need. Beyond saving time, it learns your work patterns and surfaces documents you&#8217;re likely to need today.<\/p>\n<p><b>What it does:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Suggest files before you search<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Learns your work patterns<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Surfaces documents you&#8217;re likely to need today<\/span><\/li>\n<\/ul>\n<p><b>Access it:<\/b><span style=\"font-weight: 400;\"> In Google Drive, click &#8220;Priority&#8221; in the left sidebar (if you don&#8217;t see it, look for it in Drive settings).<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Advanced_Forms_Logic_Build_Smarter_Surveys_and_Workflows\"><\/span><span style=\"font-weight: 400;\">7. <\/span><strong style=\"font-size: 1.14286rem;\">Advanced Forms Logic: Build Smarter Surveys and Workflows<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Google Forms isn&#8217;t just for basic surveys. In fact, Forms has a quiz feature where you can create self-grading quizzes by clicking the Settings gear icon and switching on &#8216;Make this a quiz&#8217;, then assigning points and providing feedback.<\/p>\n<p><b>Hidden capabilities:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Conditional branching:<\/b><span style=\"font-weight: 400;\"> Show different questions based on answers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Response validation:<\/b><span style=\"font-weight: 400;\"> Ensure emails are actually emails<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Auto-email confirmations:<\/b><span style=\"font-weight: 400;\"> Send custom receipts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Quiz mode:<\/b><span style=\"font-weight: 400;\"> Create self-grading assessments<\/span><\/li>\n<\/ul>\n<p><b>Use cases:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">IT helpdesk intake forms that route issues automatically<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee onboarding with personalized paths<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Event registrations with payment tracking<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"8_Confidential_Mode_Send_Emails_That_Expire_and_Stay_Private\"><\/span>8. <strong>Confidential Mode: Send Emails That Expire and Stay Private<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><em>Confidential Mode allows users to send emails with an expiration date and revoke access at any time, while preventing recipients from forwarding, copying, printing, or downloading content.<\/em><\/p>\n<p>Need to send sensitive info? This feature lets you set expiration dates and revoke access at any time. Moreover,\u00a0this is a core part of a secure workflow, but there is so much more you can do with your inbox.<\/p>\n<p><strong>Check out our guide on<a href=\"https:\/\/www.shivaami.com\/blog\/15-gmail-productivity-tips\/\" target=\"_blank\" rel=\"noopener noreferrer\"> 15 Gmail productivity tips<\/a> to master the rest.<\/strong><\/p>\n<p><b>Features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set expiration dates for emails<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Revoke access anytime<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Require SMS passcodes for extra security<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prevent forwarding or copying<\/span><\/li>\n<\/ul>\n<p><b>When to use:<\/b><span style=\"font-weight: 400;\"> Sharing contracts before signatures, sending temporary access credentials, or any time-sensitive information.<\/span><\/p>\n<p><b>Find it:<\/b><span style=\"font-weight: 400;\"> In Gmail compose, click the lock icon at the bottom.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"9_Shared_Team_Calendars_Schedule_Smarter_Across_Your_Whole_Team\"><\/span><span style=\"font-weight: 400;\">9. <\/span><strong style=\"font-size: 1.14286rem;\">Shared Team Calendars: Schedule Smarter Across Your Whole Team<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"font-claude-response-body break-words whitespace-normal leading-[1.7]\">Most teams underutilize Google Calendar&#8217;s collaboration features. However, the tools are already there \u2014 you just need to use them.<\/p>\n<p class=\"font-claude-response-body break-words whitespace-normal leading-[1.7]\">For instance,\u00a0smart scheduling: when creating an event, Calendar shows everyone&#8217;s availability side-by-side, making it easy to find the perfect time slot.<\/p>\n<p><b>Beyond personal calendars:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create calendars for projects, not just people<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Resource calendars (meeting rooms, equipment)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Appointment slots for client bookings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Working hours that warn schedulers<\/span><\/li>\n<\/ul>\n<p><b>Smart scheduling:<\/b><span style=\"font-weight: 400;\"> When creating an event, Calendar shows everyone&#8217;s availability side-by-side, making it easy to find the perfect time slot.<\/span><\/p>\n<p><b>Time saver:<\/b><span style=\"font-weight: 400;\"> Set your working hours in Calendar settings. People trying to schedule outside those hours get automatic warnings.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"10_Google_Sites_Build_Internal_Portals_Without_a_Developer\"><\/span><span style=\"font-weight: 400;\">10. <\/span><strong style=\"font-size: 1.14286rem;\">Google Sites: Build Internal Portals Without a Developer<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Need an internal wiki or project portal? Fortunately, Google Sites requires zero web development skills. Even better, you can embed live Docs, Sheets, Calendars, and Forms directly into your site.<\/p>\n<p><b>Create in minutes:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee handbook portals<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Department resource hubs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Client collaboration sites<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Onboarding portals with embedded videos<\/span><\/li>\n<\/ul>\n<p><b>The magic:<\/b><span style=\"font-weight: 400;\"> Embed live Docs, Sheets, Calendars, and Forms directly into your site. When the source updates, the site updates automatically.<\/span><\/p>\n<p><b>Access:<\/b><span style=\"font-weight: 400;\"> Go to sites.google.com with your Workspace account.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"11_Version_History_Your_Document_Safety_Net\"><\/span><span style=\"font-weight: 400;\">11. <\/span><strong style=\"font-size: 1.28571rem;\">Version History: Your Document Safety Net<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Version History allows you to view and restore previous versions of your document by going to File &gt; Version History&gt; See version history.<\/span><\/p>\n<p>Everyone knows about real-time collaboration. But did you know you can see who changed what and when, and undo it? Better still, you can restore any previous version instantly.<\/p>\n<p><b>Powerful features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">See every version of a document<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">View who made specific changes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Restore any previous version<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name important versions for easy reference<\/span><\/li>\n<\/ul>\n<p><b>Life saver:<\/b><span style=\"font-weight: 400;\"> Someone accidentally deleted a critical section? Just restore yesterday&#8217;s version.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"12_Admin_Console_Security_Features_Your_Team_Needs_to_Enable\"><\/span><span style=\"font-weight: 400;\">12. <\/span><strong>Admin Console: Security Features Your Team Needs to Enable<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you&#8217;re an admin (or know your admin), these security features deserve attention:<\/span><\/p>\n<p><b>Critical protections:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">2-factor authentication enforcement<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advanced phishing protection<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data loss prevention rules<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Security audit logs<\/span><\/li>\n<\/ul>\n<p><b>Why it matters: <\/b><span style=\"font-weight: 400;\"> Since remote teams face more security risks, these tools help protect your organization without burdening employees. For instance<strong>,<\/strong> enabling 2FA for all users is the single biggest security improvement you can make.<\/span><\/p>\n<p><b>Start here:<\/b><span style=\"font-weight: 400;\"> Talk to your admin about enabling 2FA for all users\u2014it&#8217;s the single biggest security improvement you can make.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Quick_Win_Start_With_These_3_Features_This_Week\"><\/span><span style=\"font-weight: 400;\">Quick Win: Start With These 3 Features This Week<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Don&#8217;t try to implement everything at once. Start small:<\/span><\/p>\n<p>Start this week by creating a Space for an active project. By week two, move to @mentions in Docs for meeting notes. Finally, set up a Shared Drive for your team by week three.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_These_Google_Workspace_Features_Stay_Hidden\"><\/span><span style=\"font-weight: 400;\">Why These Google Workspace Features Stay Hidden<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Google Workspace features are so numerous that even tech-savvy teams miss them. As a result, Most organizations roll out Workspace with basic training on Gmail and Drive, then move on.<\/p>\n<p><span style=\"font-weight: 400;\">The result? Teams pay for premium tools but use them like they&#8217;re free.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Your_Next_Step\"><\/span><span style=\"font-weight: 400;\">Your Next Step<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Pick one feature from this list that solves a real pain point for your team. Then, spend 15 minutes trying it today. After all, you&#8217;re already paying for them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most of these features activate instantly\u2014no IT support needed, no complex setup, no additional cost. Since you&#8217;re already paying for them. Now start using them.<\/span><\/p>\n<p>If you need help with setup or staff training, Shivaami&#8217;s Google Workspace features\u00a0implementation and support services are built for exactly this. We help Indian businesses get the right configuration and ongoing support from day one.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Your team already pays for Google Workspace. Yet, most teams use only a fraction of what they&#8217;re paying for. While everyone knows Gmail and Drive, Workspace includes powerful collaboration tools hidden in plain sight. So these Google Workspace features can save your remote team hours every week, but only if you know they exist. To truly understand the benefits of<\/p>\n<p><a class=\"more-link\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/\">Read More<\/a><\/p>\n","protected":false},"author":2,"featured_media":854,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[],"class_list":["post-830","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>12 Google Workspace Features Your Team Is Missing<\/title>\n<meta name=\"description\" content=\"Most remote teams only scratch the surface of Google Workspace features. Here are 12 powerful ones already in your plan that you&#039;re probably missing.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"12 Google Workspace Features Your Team Is Missing\" \/>\n<meta property=\"og:description\" content=\"Most remote teams only scratch the surface of Google Workspace features. Here are 12 powerful ones already in your plan that you&#039;re probably missing.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/\" \/>\n<meta property=\"og:site_name\" content=\"Blog | Shivaami\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/shivaamicloudservices\" \/>\n<meta property=\"article:published_time\" content=\"2026-02-02T07:26:14+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-28T06:54:57+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.shivaami.com\/blog\/wp-content\/uploads\/2026\/02\/Google-Workspace-Features-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"776\" \/>\n\t<meta property=\"og:image:height\" content=\"310\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Punit Thakkar\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@shivaami\" \/>\n<meta name=\"twitter:site\" content=\"@shivaami\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Punit Thakkar\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/\"},\"author\":{\"name\":\"Punit Thakkar\",\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/#\\\/schema\\\/person\\\/7a796f180e3063c2fa97dae329337b01\"},\"headline\":\"12 Hidden Google Workspace Features That Save Remote Teams Hours Every Week\",\"datePublished\":\"2026-02-02T07:26:14+00:00\",\"dateModified\":\"2026-03-28T06:54:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/\"},\"wordCount\":1618,\"image\":{\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/wp-content\\\/uploads\\\/2026\\\/02\\\/Google-Workspace-Features-1.png\",\"articleSection\":[\"Productivity\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/\",\"url\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/\",\"name\":\"12 Google Workspace Features Your Team Is Missing\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/wp-content\\\/uploads\\\/2026\\\/02\\\/Google-Workspace-Features-1.png\",\"datePublished\":\"2026-02-02T07:26:14+00:00\",\"dateModified\":\"2026-03-28T06:54:57+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/#\\\/schema\\\/person\\\/7a796f180e3063c2fa97dae329337b01\"},\"description\":\"Most remote teams only scratch the surface of Google Workspace features. Here are 12 powerful ones already in your plan that you're probably missing.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/#primaryimage\",\"url\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/wp-content\\\/uploads\\\/2026\\\/02\\\/Google-Workspace-Features-1.png\",\"contentUrl\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/wp-content\\\/uploads\\\/2026\\\/02\\\/Google-Workspace-Features-1.png\",\"width\":776,\"height\":310},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"12 Hidden Google Workspace Features That Save Remote Teams Hours Every Week\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/#website\",\"url\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/\",\"name\":\"Blog | Shivaami\",\"description\":\"Latest Updates on Cloud Email Solution, Quick Tips, News and More.\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/#\\\/schema\\\/person\\\/7a796f180e3063c2fa97dae329337b01\",\"name\":\"Punit Thakkar\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/80a47497b3a0e9c5c0ea60fd9f1fa47102ffdc59be519a78a3e097d13782b604?s=96&d=mm&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/80a47497b3a0e9c5c0ea60fd9f1fa47102ffdc59be519a78a3e097d13782b604?s=96&d=mm&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/80a47497b3a0e9c5c0ea60fd9f1fa47102ffdc59be519a78a3e097d13782b604?s=96&d=mm&r=g\",\"caption\":\"Punit Thakkar\"},\"url\":\"https:\\\/\\\/www.shivaami.com\\\/blog\\\/author\\\/marketing\\\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"12 Google Workspace Features Your Team Is Missing","description":"Most remote teams only scratch the surface of Google Workspace features. Here are 12 powerful ones already in your plan that you're probably missing.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/","og_locale":"en_US","og_type":"article","og_title":"12 Google Workspace Features Your Team Is Missing","og_description":"Most remote teams only scratch the surface of Google Workspace features. Here are 12 powerful ones already in your plan that you're probably missing.","og_url":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/","og_site_name":"Blog | Shivaami","article_publisher":"https:\/\/www.facebook.com\/shivaamicloudservices","article_published_time":"2026-02-02T07:26:14+00:00","article_modified_time":"2026-03-28T06:54:57+00:00","og_image":[{"width":776,"height":310,"url":"https:\/\/www.shivaami.com\/blog\/wp-content\/uploads\/2026\/02\/Google-Workspace-Features-1.png","type":"image\/png"}],"author":"Punit Thakkar","twitter_card":"summary_large_image","twitter_creator":"@shivaami","twitter_site":"@shivaami","twitter_misc":{"Written by":"Punit Thakkar","Est. reading time":"8 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#article","isPartOf":{"@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/"},"author":{"name":"Punit Thakkar","@id":"https:\/\/www.shivaami.com\/blog\/#\/schema\/person\/7a796f180e3063c2fa97dae329337b01"},"headline":"12 Hidden Google Workspace Features That Save Remote Teams Hours Every Week","datePublished":"2026-02-02T07:26:14+00:00","dateModified":"2026-03-28T06:54:57+00:00","mainEntityOfPage":{"@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/"},"wordCount":1618,"image":{"@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#primaryimage"},"thumbnailUrl":"https:\/\/www.shivaami.com\/blog\/wp-content\/uploads\/2026\/02\/Google-Workspace-Features-1.png","articleSection":["Productivity"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/","url":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/","name":"12 Google Workspace Features Your Team Is Missing","isPartOf":{"@id":"https:\/\/www.shivaami.com\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#primaryimage"},"image":{"@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#primaryimage"},"thumbnailUrl":"https:\/\/www.shivaami.com\/blog\/wp-content\/uploads\/2026\/02\/Google-Workspace-Features-1.png","datePublished":"2026-02-02T07:26:14+00:00","dateModified":"2026-03-28T06:54:57+00:00","author":{"@id":"https:\/\/www.shivaami.com\/blog\/#\/schema\/person\/7a796f180e3063c2fa97dae329337b01"},"description":"Most remote teams only scratch the surface of Google Workspace features. Here are 12 powerful ones already in your plan that you're probably missing.","breadcrumb":{"@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#primaryimage","url":"https:\/\/www.shivaami.com\/blog\/wp-content\/uploads\/2026\/02\/Google-Workspace-Features-1.png","contentUrl":"https:\/\/www.shivaami.com\/blog\/wp-content\/uploads\/2026\/02\/Google-Workspace-Features-1.png","width":776,"height":310},{"@type":"BreadcrumbList","@id":"https:\/\/www.shivaami.com\/blog\/12-hidden-google-workspace-features-that-save-remote-teams-hours-every-week\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.shivaami.com\/blog\/"},{"@type":"ListItem","position":2,"name":"12 Hidden Google Workspace Features That Save Remote Teams Hours Every Week"}]},{"@type":"WebSite","@id":"https:\/\/www.shivaami.com\/blog\/#website","url":"https:\/\/www.shivaami.com\/blog\/","name":"Blog | Shivaami","description":"Latest Updates on Cloud Email Solution, Quick Tips, News and More.","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.shivaami.com\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/www.shivaami.com\/blog\/#\/schema\/person\/7a796f180e3063c2fa97dae329337b01","name":"Punit Thakkar","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/80a47497b3a0e9c5c0ea60fd9f1fa47102ffdc59be519a78a3e097d13782b604?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/80a47497b3a0e9c5c0ea60fd9f1fa47102ffdc59be519a78a3e097d13782b604?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/80a47497b3a0e9c5c0ea60fd9f1fa47102ffdc59be519a78a3e097d13782b604?s=96&d=mm&r=g","caption":"Punit Thakkar"},"url":"https:\/\/www.shivaami.com\/blog\/author\/marketing\/"}]}},"amp_enabled":true,"_links":{"self":[{"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/posts\/830","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/comments?post=830"}],"version-history":[{"count":7,"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/posts\/830\/revisions"}],"predecessor-version":[{"id":850,"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/posts\/830\/revisions\/850"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/media\/854"}],"wp:attachment":[{"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/media?parent=830"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/categories?post=830"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.shivaami.com\/blog\/wp-json\/wp\/v2\/tags?post=830"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}